Business documents seem so simple until it comes to having to sign them. The contract may have been completed, but the person is travelling. An HR document may require the approval of three people. An order of sale may be held up due to one individual not returning a signed copy.
Simply put, these pause points can in some cases introduce unanticipated delays to otherwise simple business processes. eSign app helps smooth out this friction in the process by providing tools that enable documents to be pre-prepared, distributed, signed and stored electronically.
Businesses can replace printing, scanning, couriering or multiple rounds of follow-up emails with online signing. For instance, EazeeSign is an electronic signature product created for organisations to manage daily forms efficiently.
Why Traditional Signing Can Slow Down Business
Paper-based signing is a very time-consuming process for everyone involved. For instance, a document has to be printed, signed, scanned, renamed, emailed, downloaded once more, and kept in the right place. If there are multiple people involved in signing the document, the entire procedure will be a real mess.
It’s not always the signature that is a problem. It’s everything that surrounds it. Companies may spend time verifying that documents were received, calling back the recipients, searching for the newest version, and ensuring that all persons who are needed to sign have signed.
This is one among the main reasons why businesses rely on eSignature solutions to streamline their day-to-day signing processes.
eSign Software vs Manual Signing Processes
| Features | Traditional Paper Signing | eSign Software |
| Printing | Usually Required | Not Required |
| Scanning | Often Required | Not Required |
| Remote Signing | Difficult | Supported |
| Multiple Signers | Manual Coordination | Easier to Manage |
| Document Tracking | Limited | Available |
| Automatic Reminders | No | Available |
| Audit Trail | Manual | Digital Records |
| Bulk Sending | Time-Consuming | Supported |
| Authentication | Basic | 2FA/OTP Options |
| AI Document Analysis | No | Available with EazeeSign |
Bring Multi-Stage Signing Into One Clearer Workflow
Simplify Agreements That Need Several Approvals
Many business documents require more than one signature.
A lot of document types used for business purposes have to be signed by several persons. It might be possible for a customer, sales manager, finance department, and company representative to sign a commercial contract, for example.
An employee, HR manager, and department head could also sign an employment contract. Such an approach to handling the contracts would often result in uncertainty about who among all had already put their signature and who was still to do that.
Business use electronic signature so that the coordination of multi-party agreements can be made possible through a clear process. Organisations save time by not forwarding different document versions to different persons, managing the various signing phases digitally, and minimising the chances of the participants losing sight of the contract.
Reduce Time Spent Chasing Signatures
Dealing with unsigned documents is among the lowest-value tasks in administrative work. It is not unusual for the team to have endless searching of email threads, verifying if and when a document was returned, and reminding the recipient.
This way of working leaves little time for more critical duties. Using centralised eSignature Software as a document workflow makes it much more straightforward to keep track of undiscussed documents, and that means teams can follow up in a much more organised way rather than depending entirely on an individual’s memories or inboxes.
This can be a great feature for sales, HR, legal teams, recruitment agencies, property businesses, consultants, and service providers.
Support Remote and Hybrid Teams
Business teams today are often scattered across different time zones and work from home and different locations on earth. So, the traditional physical signature, which is usually a small, private ceremony, is not necessarily one of the major activities that go on in the office.
E-sign is a perfect solution in such a scenario because the document can proceed further even if the people who should sign are not in the same office. The usage of eSign software as part of the digital transformation is a no-brainer move for work-from-anywhere companies. Teams can continue processing agreements, even if nobody has signed the document yet.
Keep Business Documents Better Organised
As the size of a business increases, organising documents becomes a greater challenge. In the beginning, a small business may be able to keep track of its contracts using email folders and the local machine. But when you have more customers, staff, and suppliers, looking for a concluded contract can be a tedious task.
One way for businesses to have greater control over the agreement process is through digital signing services. By signing papers digitally, the team will be able to have access to all the signed documents on the same platform, without needing to go through different systems each time. Tidying up documents can be useful not only for getting the job done quicker but also when you have to track down signed contracts some time after the fact.
Which Businesses Can Use eSign Software?
The benefit of electronic signatures reaches beyond just one sector. For instance, property businesses, finance teams, professional service providers, and small enterprises can all be able to use electronic signatures as well whenever agreements have to be made without getting any physical presence.
In a word, any business that normally has its employees wait for their documents to be signed, etc. After scanning and printing, maybe it’s time for them to check if there’s a new signing process that they can take.
Final Thoughts
Though signing may involve just a small section on a paper, gathering signed samples from everyone might be quite an administrative chore if there are many people involved.
Employing eSign Software allows the change to paper-light signing methods in favour of digitally based workflows. The papers will be able to be sent over from the office or anywhere, and there’s less effort in bringing together the parties. In addition, the teams would be kept informed about the outstanding documents they still have to sign.
Companies considering different eSignature software will find the most suitable choice is one that is able to simplify not only the signing operations but also the delivery of documents for both their personnel and the signatories.
With EazeeSign, businesses do not have to be tied down by the usual methods involving paper print, scan, etc., to manage electronic signatures.
The time spent on getting signatures back will be reduced to an appreciable amount if the business gets the signatories of various documents with much less hassle in their day-to-day operations.
